Heart Rhythm 2009 Important Exhibitor Deadlines

October 6, 2008

• Priority Housing opens for exhibitors who applied by the priority point booth deadline.
• Meeting Space requests open online for exhibitors who applied by the priority point booth deadline.

October 27, 2008

• Booth assignments begin for exhibitors who applied by the priority point booth deadline. Assignment confirmations e-mailed upon placement.
• Deadline for Priority Housing for exhibitors who applied by priority point booth deadline.

November 17, 2008

• Priority Housing assignment confirmations sent out.

December 15, 2008

• Housing opens for exhibitors who applied after the priority point booth deadline.
• Meeting Space requests open for exhibitors who applied after the priority point booth deadline.

January 12, 2009

• Exhibitor Registration, Exhibitor Complimentary Scientific Sessions Registration and Housing Blocks open.

January 16, 2009

• Final booth payment due. Applications accepted after this date must include full payment.
• Deadline to cancel with 50% penalty.
• Deadline to submit application for Exhibitor/Tech Suites with assignment based on priority booth points. After this date, applications will be accepted on a first-come, first served basis.

January 16 - March 13, 2009

• Cancellations received during this time frame are responsible for 75% of the total booth fee.

February 9, 2009

• Deposits are due on all exhibitor housing blocks.

February 20, 2009

• Exhibitor Service Kit sent to all paid exhibitors.

February 26, 2009

• Deadline for exhibitors and sponsors to apply and have company name and product description included in the final Program Book and Program-At-A-Glance.

March 2, 2009

• Exhibitor/Tech Suite Refund and Cancellations: Cancellations must be submitted in writing. A 25% refund will be given if cancellation is received on or before March 2, 2009. No refund will be given if cancelling after this date.

March 6, 2009

• Deadline for Meeting Space requests from all exhibitors.

March 10, 2009

• Deadline to cancel rooms without penalty (for whole room blocks). After this date, room deposits are nonrefundable.

March 14, 2009

• Early registration deadline (for exhibiting company personnel attending Scientific Sessions).

March 23, 2009 – May 1, 2009

• Pre-Registration list is available.

March 27, 2009

• Hands-On Planning Forms submission deadline.

March 30, 2009

• Rooming list deadline (TBA names due).

April 6, 2009

• Island and Two-story Display Schematics due to Exhibit Management. Please note: if your display includes a hanging banner or sign, specifications must be clearly marked on the schematics.

April 10, 2009

• Hands-On materials submission for approval.

April 13, 2009

• Deadline for notification of use of Exhibitor Designated Contractor (EDC) and for submission of insurance verification.

April 15, 2009

• Deadline for housing and registration changes (final names/changes due).

May 4, 2009

• Last day for Freeman to accept Advanced Freight shipments.

May 9, 2009

• Advance registration deadline.

May 10-16, 2009

• On-site registration fees apply. There will be a $25.00 charge for any badge reprints or name changes.

May 11, 2009

• Decorator Move-In begins (Targeted Move-In Only) begins at 8:00 a.m.
• Exhibitor Registration opens at 8:00 a.m.

May 12-13, 2009

• Exhibitor Move-In begins at 8:00 a.m.

May 13, 2009

• Decorator Hands-On setup begins at 7:30 a.m.

May 14, 2009

• Heart Rhythm 2009 Exhibit Hall Open 9:00 a.m. – 5:00 p.m. Exhibitor access 7:00 a.m.

May 15, 2009

• Heart Rhythm 2009 Exhibit Hall Open 9:00 a.m. – 5:00 p.m. Exhibitor access 7:00 a.m.

May 16, 2009

• Heart Rhythm 2009 Exhibit Hall Open 9:00 a.m. – 12:00 noon Exhibitor access 7:00 a.m.
• Exhibitor Move-Out begins at 12:00 noon

June 1, 2009 – August 31, 2009

• Post-Registration list is available.